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Privacy Policy

This document “Privacy Policy” (hereinafter referred to as the “Policy”) is the terms for using the User’s Personal Information by “Exhibition company “GreenExpo”, Ltd (hereinafter referred to as “Company”).

 

USER’S CONSENT:

 

By checking the box “I agree” accompanied with the link to this Policy you (hereinafter also referred to as “User”) with your own free will and for your benefit give your written consent to the processing of your Personal Information for the purposes and under the terms and conditions stipulated by this Policy.

 

1. General Provisions

 

1.1. This Policy is an integral part of the User Agreement posted and/or available on the Internet at http://www.flowers-expo.ru/en/terms-of-use.html, as well as other agreements entered into with the User, including agreement on participation of the User in the exhibition arranged by the Company (hereinafter altogether – Agreement). Therefore, when executing the above said agreements you also fully accept the terms of this Policy.

 

1.2. Methods of processing of Personal Information include any action (operation) or a combination of actions (operations) with Personal Information including collection, recording, systematization, storage, updating (refreshment, modification), extraction, use, transfer (distribution, provision, access) including transfer to the territory of foreign countries, depersonalization, blocking, deletion, destruction in the purposes established by this Policy with/without the use of automated facilities at the discretion of Company.

 

1.3. Unless otherwise expressly provided for by this Policy or follows from the merits hereof, the terms used in the Policy shall be interpreted in accordance with the Agreement as well as other agreements entered into with the User, the applicable laws, the business practice, or scientific doctrine.

 

2. Personal Information

 

2.1. Personal Information in this Policy means as follows:

 

2.1.1. Information that the User provides about him/her upon registration or authorization at the Website and/or to the Exhibition, as well as during further use of the Website and/or the Services, including personal data of the User.

 

2.1.2. Data transmitted in a depersonalized form in automatic mode, depending on the settings of the User’s software (web-browser).

 

2.2. The Company is entitled to establish requirements for the composition of the User’s Personal Information, which are mandatory for rendering Services. If certain information is not marked by the Company as mandatory, it is provided or disclosed by the User at his/her discretion.

 

2.3. When being registered at the Website and/or for the Exhibition arranged by the Company (hereinafter – the Exhibition), the User shall provide in the mandatory manner the following personal data about himself/herself: first name, surname, email, company’s name, company’s area of business.

 

In order to fill out a profile at the Website, the User can also provide the following personal data: patronymic, phone number, position in the company and level of decision making, country and city of residence, areas of interest at the Exhibitions.

 

When submitting request to participation in the Exhibition, the User shall provide in the mandatory manner: email and company’s name, and additionally: first name, surname, patronymic, phone number, company’s business area, postal address.

 

When submitting request through the feedback form the User shall provide in the mandatory manner: name, email, phone number.

 

For subscription to the newsletters User provides name and email.

 

Registration and/or authorization in the Website can be performed using authentication services of social networks (Vkontakte, Odnoklassniki, Yandex, Twitter, Facebook, Google and alike). In that case User provides personal information to the Company through use of such authentication service, and that personal information includes items that can be stored in User’s Personal account as well as the User’s ID in such social network.

 

2.4. Publicly available information. Depending on the specificities of the functionality of the Website, of the Exhibition organization and/or User’s settings some portion of the account information becomes available to an unlimited number of persons – Internet users and/or other Users. User provides informed consent to access of unlimited range of persons to such information.

 

2.5. Company will not verify the reliability of the provided personal data and whether the User has the necessary consent for the processing thereof in accordance with this Policy, believing that the User acts in good faith, carefully and makes every effort to keep such information up to date and obtain all necessary agreements of the subjects of personal data.

 

2.6. The User understands and accepts the possibility of using third party software on the Website; as a result, such persons can receive and transmit the data in a depersonalized form as stipulated in the paragraph 3.1.2 hereof.

The aforementioned third party software includes:

  • web analytics services: Google Analytics, Yandex. Metrica.
  • advertizing tools (pixels) of social networks: Facebook, Vkontakte;
  • other web analytics services.

 

The scope and conditions for collecting impersonal data by using third party software are determined directly by its titleholders and may include:

  • browser data (type, version, cookie);
  • operating system data (type, version, screen resolution);
  • query data (time, source, IP address).
  • other impersonal information about User’s activity on the Website.

 

2.7. Company shall not be held liable for use the User’s Personal Information by third parties interacting with the User in course of Exhibition and or within the framework of using the Website.

 

3. Legal basis of processing of Personal Information

The legal basis on which Company relies for the use of Personal Information includes:

3.1. Processing of Personal Information where User has given consent for one or more specific purposes;

3.2. Processing of Personal Information that is necessary for executing and performing a contract to which User is a party;

3.3. Processing of Personal Information that is necessary to take steps at User’s request prior to entering into a contract;

3.4. Processing of Personal Information that is necessary for Company to comply with a legal obligation according to applicable law.

 

4. Policy with regard to children

 

4.1. Company does not intentionally collect personal data from children younger than 18, it does not request it and does not allow them to use the Website and to participate at the Exhibitions. Persons under 18 are not allowed to provide personal data.  If Company gets to know that the information was collected from a child under 18, Company shall immediately delete such information. If you think we could have obtained any information from a child or about a child under 18, please, contact us via e-mail indicated below.

 

5. Purposes for Personal Information Processing

 

5.1. Company performs processing, including collection and storage of the Personal Information required for entering into and executing agreements with the User, and made public by the User by filling in the profile.

 

5.2. Company is entitled to use the Personal Information for the following purposes:

 

5.2.1. Entering into the Agreement with the User;

The agreements shall be entered into remotely by the exchange of electronic documents signed by a basic e-signature. In this case, email can be used as the User’s basic e-signature key. Therefore, it is requested during the registration.

 

5.2.2. Fulfillment of obligations under the Agreement, including provision access to the Website, Services and Exhibitions.

As part of the Services the Company implements the functional opportunities of the Website to create and display the User’s profile. Company stores, organizes and displays the Users’ profiles on the Website, containing the Personal Information that Users have made publicly available.

 

5.2.3.  Identification of the User within the fulfillment of the obligations under agreements concluded with him/her;

The User is identified by his/her name, surname and company name.

Personal Account is linked to the User's e-mail address.

 

5.2.4. Providing communication with the User for the purpose of information services and improving the quality of the Services under the Agreement, including by way of notification with the involvement of third parties;

Communication with the User is carried out via e-mail or by the phone number provided by the User at the registration.

 

5.2.5. Marketing, statistical and other research based on depersonalized data. Data from the data collection systems stipulated in the paragraph 3.6 hereof is collected and analyzed in anonymized form to find out how much time Users spend on different sections of the Website, their interests and preferences.

 

5.2.6. Targeting of advertising and/or informational materials based on depersonalized data from the analytics systems stipulated in the paragraph 3.6. hereof.

 

6. User’s Rights to User’s Personal Information

 

6.1.  Subject to specific provisions of applicable law, the User has the right:

 

6.1.1.  to be informed about the collection and use of his/her personal data.

 

6.1.2.  to access his/her personal data and have it corrected if it is wrong or incomplete.

 

6.1.3.  to restrict the processing of his/her personal data where the accuracy of the personal data is contested, where the processing is unlawful, and where Company no longer needs the personal data for the purposes for which Company has processed it.

 

6.1.4.  to object to the processing of his/her personal data and also restrict its processing in those instances where Company undertook processing of it in carrying out a task in the public interest or where necessary for our legitimate interest where there is no compelling reason for its continued processing.

 

6.1.5.  to withdraw consent that User had given to the collection and processing of his/her personal data at any time. If User does withdraw his/her consent to the collection and processing of personal data, that withdrawal shall not affect the lawfulness of any processing by Company that is based on the consent User had given before he/she withdrew it.

 

6.1.6.  to obtain the deletion of his/her personal data when it is no longer relevant to the purposes for which it was collected or processed, when User has withdrawn consent and there is no basis for us to continue processing, when User has objected to further processing and there is no compelling interest for continued processing, and when the data was unlawfully processed.

 

6.1.7.  not to be a subject to a decision based solely on automated processing, including profiling, which produces legal affects concerning User or similarly affecting User, except where there is a lawful basis for continued processing.

 

6.1.8.  to receive personal data in a structured, commonly used, and machine readable form for the purpose of data portability in those instances where Company processes by automated means personal data that User has provided.

 

6.2.  These rights may be exercised by using the tools Company offers at the Website or by contacting Company with specific request through the methods described below. Company will address any such requests in a timely manner and according to applicable law. In certain cases, Company may ask User to verify identity before acting on User’s request. If User is unsatisfied with Company’s response, User may refer his/her complaint to the relevant supervisory authority in User’s jurisdiction.

 

7.  Personal Information Storage Retention

 

7.1. All Personal Information that is collected will be stored only as long as is necessary to accomplish the purpose for which it is collected, or as long as it is permitted or required by applicable law. Periodically, Company will review its data processing systems to determine whether or not the purposes for the collection and processing of User’s personal data remain valid. That determination will be based on factors that include, but are not limited to, whether or not you are still in contact with Company, whether or not any requests made by User from Company have been fulfilled (including any follow-up tasks), whether or not there is a contractual relationship between User and Company, and whether or not there is a contractual or legal basis for continuing to retain User’s personal data. Based on that review and any notifications received from data subjects, Company will update its systems.

 

7.2. To improve the quality of the Services and to ensure the possibility of legal protection, Company is entitled to keep log files about actions taken by the User in the context of using the Website and/or Service, as well as in regards to the conclusion and execution by the User of the Agreement and other agreements on its part, within 1 (one) year upon their commission.

 

8. Requirements for the Personal Information Protection

 

8.1. Company stores the Personal Information and provides its protection against unauthorized access and distribution in accordance with internal terms and regulations.

 

8.2. With regard to the User’s Personal Information, its confidentiality is protected, except for publicly available information (paragraph 3.4 hereof) and in other cases when rendering of the Services involves an open exchange of information with third parties including other Internet users.

 

9. Transfer of the Personal Information

 

9.1. Company is entitled to transfer Personal Information to third parties in the following cases:

 

9.1.1. The User expressed his/her consent to such actions, including when the User applies the settings of the used software that do not limit the provision of certain information;

 

9.1.2. The transfer is necessary in the context of the User’s use of the Website’s functionality and/or the specificity of the Services based on it;

 

9.1.3. The transfer is necessary for rendering Services under the Agreement. For example, transfer to the Company’s contractors that provide access control services at the Exhibitions, email distribution services, print badges and alike;

 

9.1.4. In connection with use in the Website of third party software for collection and processing of User’s data. Specifically, Company may use the third party software for collection and processing of User’s data according to clause 3.6. of this Policy.

 

9.1.5. Due to the transfer of the Website to the possession, use or property of a third party, including the assignment of rights under contracts concluded with the User in benefit of such third party;

 

9.1.6. Upon request of a court or other state authority within the procedure established by law;

 

9.1.7. To protect the rights and legitimate interests of Company in connection with failure to comply with the agreements entered into with the User.

 

10. Amendments to and deletion of the Personal Information

 

10.1. The User is entitled at any time to independently edit the Personal Information in his/her Personal Account provided by himself/herself during registration or authorization.

 

10.2. The User is entitled to delete his/her own account or to exercise the right to withdraw consent to the processing of his/her personal data by sending to Company a request to delete his/her account at the address indicated herein.

 

11. Amendments to the Privacy Policy

 

11.1. This Policy may be amended or terminated unilaterally by Company without prior notice to the User. The new version of the Policy becomes effective after posting on the Company’s Website, unless otherwise provided for by the new version of the Policy.

 

11.2. The current version of the Policy is on the Company’s Website at: https://www.flowers-expo.ru/en/confidential.html .

 

12. Company’s details:

 

Name: Exhibition company "GreenExpo", ltd.

 

Registration number: 1097746832215;

 

Address:  115184, Moscow, Ozerkovsky pereulok str., b. 12, f. 6, room 8,9, office 611;

 

Any questions related to this Policy can be mailed to mail@flowers-expo.ru

 

 

The Russian Federation is outside the European Economic Area. An adequacy decision by the Commission with respect to the Russian Federation is absent.

 

The current version of the Policy of 14.07.2020


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